How To Share Your Outlook Calendar

Microsoft Outlook logo on laptop

Written by: Jay H.

Your Microsoft Outlook calendar is great for tracking appointments, events, and important dates, and you might want to share your schedule with other people. Luckily, sharing your Outlook calendar is easy and takes only a few steps. Here’s how to share your Outlook calendar.

How to share your Outlook calendar with someone

To share your Outlook calendar with someone, follow these simple steps:

  1. Open your Outlook calendar, then press Home > Share Calendar > Your Calendar.
  2. Select Add, choose who you want to share your calendar with, then press Add. Select your organization if you’re going to share your calendar with your entire firm.
  3. Choose the level of permissions you want to grant the user when viewing your calendar.
  4. When you’ve finished, click OK to share your calendar.

How to view shared calendar in Outlook

To view a calendar that someone shared with you, open your calendar then click Home > Open Calendar > Open Shared Calendar.

In the window that appears, type the name of the person who has shared their calendar with you. You can also click on Name… and find them in your contacts.

The calendar will then open under the Shared Calendars list on the left-hand side.

Share and open calendars with ease

As you can see, sharing and opening Outlook calendars is easy and can be done in a manner of minutes.

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