Written by: Jay H.
When you’re going on vacation or out of the office, you can easily set up an automatic out-of-office reply in Outlook. These messages let people who email you know that you’re not available to answer their messages. Here’s how to set up an automatic out-of-office reply in Outlook.
How to set up automatic out-of-office replies in Outlook desktop app
To set up an automatic out-of-office reply in the Outlook desktop app, go to File > Automatic replies. From the window, select Send automatic replies. You can also set a date range that will automatically turn off the automatic replies once it expires if desired.
In the My Organization tab, write the message you want to send to colleagues that email you while you’re away. Similarly, under the Outside My Organization tab, write the message you want to display to everyone else that emails you. Once you’re done, select OK.
How to set up automatic out-of-office replies in Outlook webmail
To set up automatic out-of-office replies in Office webmail, click on the Settings gear icon then search and click on automatic replies. In the new window, toggle on Turn on automatic replies. Optionally, you can set a date range that will send automatic replies only during that specified time period. Next, write the message you want to send, then hit Save.
How to set up automatic out-of-office replies in Outlook mobile app
Setting an automatic out-of-office reply in the Outlook mobile app is easy. Open the app, then click the Menu icon in the top left. In the bottom left, click the Settings gear icon.
Under Accounts, select your Office 365 account, then Automatic Replies. Toggle on Automatic replies, then choose whether to reply to everyone or only those in your organization. Type the message you want to send, then click the checkbox in the top right corner to save.
Then, you’ve successfully set up automatic out-of-office replies in Outlook! Wasn’t that easy?
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