Written by: Jay H.

Email forwarding is a helpful feature in Outlook that automatically redirects your incoming emails to another email address. It’s an efficient way to stay connected across multiple accounts or ensure that critical messages are accessible in one inbox. In this guide, we’ll cover how to set up email forwarding in both Outlook for Desktop and Outlook on the Web, so you can manage your emails more efficiently.

Why Set Up Email Forwarding in Outlook?

Here are a few scenarios where email forwarding can be especially useful:

• Streamlining Multiple Accounts: Keep all your emails organized by sending them to a single primary email address.
• Backup for Important Messages: Forwarding can serve as a backup to ensure no emails get lost.
• Automatic Responses: If you’re temporarily away from an account, forwarding can help you receive and respond to critical emails.

How to Set Up Email Forwarding in Outlook for Desktop

If you use Outlook’s desktop application, here’s how to set up email forwarding.

Step 1: Open Outlook and Go to Rules

1. Open Outlook on your computer.
2. Go to the File tab in the top-left corner.
3. Select Manage Rules & Alerts.

Step 2: Create a New Rule

1. In the Rules and Alerts window, click New Rule.
2. Under Start from a blank rule, select Apply rule on messages I receive and click Next.

Step 3: Set Up the Conditions for Forwarding

1. To forward all emails, skip the condition selection and click Next (you will receive a prompt to confirm forwarding all emails).
2. If you only want specific emails forwarded, select conditions like from people or public group or with specific words in the subject and then click Next.

Step 4: Choose the Forwarding Action

1. Check the box for forward it to people or public group.
2. In the lower section, click the people or public group link, then enter the email address where you want to forward emails.
3. Click OK and then Next.

Step 5: Set Any Exceptions

You can set exceptions for emails you don’t want to forward, such as messages from specific senders or with certain words in the subject line. This step is optional, so if you don’t need exceptions, just click Next.

Step 6: Name Your Rule and Activate It

1. Give your rule a name, such as “Email Forwarding.”
2. Make sure Turn on this rule is checked.
3. Click Finish and then Apply to save the forwarding rule.

Note: Your computer needs to be on, and Outlook must be open for the desktop forwarding rule to work. If you want forwarding to work even when your computer is off, use the Outlook Web method instead.

How to Set Up Email Forwarding in Outlook on the Web

If you use Outlook on the Web (also known as Outlook.com or Office 365’s web version), follow these instructions.

Step 1: Log into Outlook on the Web

1. Go to Outlook.com and log into your account.

Step 2: Access the Settings Menu

1. In the top-right corner, click on the Settings gear icon.
2. At the bottom of the settings panel, click View all Outlook settings.

Step 3: Navigate to Mail Forwarding Settings

1. In the left-hand menu, select Mail.
2. Under Mail, go to Forwarding.

Step 4: Enable and Configure Email Forwarding

1. Check the box next to Enable forwarding.
2. Enter the email address you’d like to forward your messages to.
3. If you want to keep copies of forwarded emails in your Outlook inbox, check Keep a copy of forwarded messages. This option is handy if you want to access your emails from both accounts.

Step 5: Save Your Changes

Click Save at the bottom to apply your forwarding settings.

Troubleshooting Common Forwarding Issues

• Forwarding Not Working: Ensure that your internet connection is stable and that your forwarding rule or setting is active. Also, double-check that you’ve entered the correct email address.
• Emails Not Being Kept in Inbox: If you’re using Outlook on the Web and don’t see forwarded emails in your Outlook inbox, make sure the Keep a copy of forwarded messages box is checked.
• Duplicated Emails: If you notice duplicate emails in your forwarded account, check for any existing rules that might also be forwarding emails to that address.

How to Stop Forwarding Emails in Outlook

If you no longer need email forwarding, it’s easy to disable it.

Outlook for Desktop

1. Go back to File > Manage Rules & Alerts.
2. Select the rule you created for forwarding and uncheck it to disable, or click Delete to remove it permanently.

Outlook on the Web

1. Go to Settings > View all Outlook settings > Mail > Forwarding.
2. Uncheck Enable forwarding and click Save.

Make Your Outlook More Productive

Email forwarding in Outlook is a practical way to simplify email management, keep backups, and stay connected wherever you are. By following these steps, you can set up forwarding on both Outlook desktop and web versions and enjoy the convenience of accessing emails from a single inbox.

If you have any questions or encounter issues, our support team is here to assist. Contact us today to streamline your email setup and manage communications effectively.

The post How to Set Up Email Forwarding in Outlook appeared first on Design2Web IT, Inc..

Written by: Jay H.

Scheduling emails to send at a specific time can be a lifesaver, allowing you to stay organized, communicate more effectively, and plan your day efficiently. Whether you’re looking to send messages across time zones, avoid disturbing colleagues after hours, or simply ensure timely delivery, Outlook’s email scheduling feature makes it easy. In this guide, we’ll walk you through how to schedule emails in Outlook to send later, with step-by-step instructions for both Outlook on Desktop and Outlook for Web.

How to Schedule Emails in Outlook for Desktop

If you’re using the Outlook desktop app (Outlook 365, Outlook 2019, 2016, or 2013), you can follow these steps to schedule your emails for later.

Step 1: Open a New Email

1. Launch Outlook on your computer.
2. Click on New Email in the upper-left corner to open a new message window.

Step 2: Compose Your Email

Write your email as usual:

• Enter the Recipient(s): Add the email addresses of the people you want to send the email to.
• Write the Subject and Body: Fill in the subject line and compose your email body.
• Add Attachments: If necessary, attach any files or images to your email.

Step 3: Set the Send Later Time

1. With the email window open, go to the Options tab at the top.
2. In the Options toolbar, click Delay Delivery.
3. In the Properties window that appears, find the Delivery options section.
4. Check the box next to Do not deliver before and select the date and time you want the email to be sent.

Step 4: Confirm and Send

1. Once the date and time are set, click Close to exit the Properties window.
2. Back in the email composition window, click Send as you normally would.
3. The email will now be stored in your Outbox and sent automatically at the scheduled time.

Note: The Outlook app needs to be open for scheduled emails to be sent. If you close the app or shut down your computer, the email will remain in the Outbox until Outlook is reopened.

How to Schedule Emails in Outlook for Web

If you’re using Outlook on the Web (also known as Outlook.com or Office 365’s web version), the process is similar but with a few differences.

Step 1: Open a New Email in Outlook for Web

1. Go to Outlook.com and log into your account.
2. Click on New Message to start composing your email.

Step 2: Write Your Email

Just like the desktop version:

• Add Recipient(s): Enter the email address(es) of your recipient(s).
• Write the Subject and Body: Complete your email with the subject and message.
• Attach Files: Add any attachments necessary for your message.

Step 3: Schedule the Send Time

1. At the bottom of the email window, next to the Send button, click the down arrow.
2. Select Send later from the dropdown menu.
3. A calendar popup will appear. Choose the date and time you want the email to be sent.
4. Once you’ve selected your desired send time, click Send.

The email will now be queued to send at the scheduled time and will be managed directly through Outlook’s servers, so you don’t need to keep your browser open.

Managing and Cancelling Scheduled Emails

After scheduling an email, you may want to review or cancel it before it’s sent. Here’s how:

For Outlook Desktop

1. Go to the Outbox folder on the left sidebar. Here, you’ll find all emails waiting to be sent.
2. Double-click the scheduled email you want to edit or delete.
3. To change the send time, return to Options > Delay Delivery and update the date and time.
4. If you want to cancel it entirely, delete the email from the Outbox.

For Outlook Web

1. Open your Drafts folder, where scheduled emails are saved until they’re sent.
2. Click on the email to open it.
3. You can adjust the content, change the scheduled time, or delete the email if you no longer wish to send it.

Note: You’ll find that scheduling from the web version is straightforward for those who regularly use multiple devices since the scheduled email syncs to your Outlook account and doesn’t rely on a single device being open.

Start Scheduling Your Outlook Emails

Scheduling emails in Outlook is an invaluable tool for effective communication, better productivity, and professional time management. Whether you’re using the Outlook desktop app or the web version, scheduling takes just a few steps and makes a significant difference in reaching recipients at optimal times. Try out this feature to streamline your workflow and make communication simpler and more strategic.

Need help with Outlook or other productivity tools? Our IT support team is here to guide you. Contact us today to get expert assistance and make the most of your tech tools!

The post How to Schedule Emails in Outlook to Send Later appeared first on Design2Web IT, Inc..

Written by: Jay H.

Creating a professional email signature can leave a lasting impression on clients, colleagues, and partners. An Outlook email signature can include your contact details, job title, social media links, and even your company logo, making your emails look polished and complete.

In this guide, we’ll show you step-by-step how to create a custom email signature in Outlook.

How to Set an Email Signature in Outlook

Step 1: Open Outlook Signature Settings

1. Open Outlook and click on File in the top-left corner.
2. Select Options from the menu to open the Outlook Options dialog box.
3. In the dialog, select Mail from the left sidebar.
4. Look for the Create or modify signatures for messages setting and click on the Signatures… button.

Step 2: Create Your Signature

Now that you’re in the signature editor, you can create your custom email signature.

1. Select “New” to create a new signature if you’re using the desktop app. Give your signature a name for easy identification.
2. In the text box, start entering the information you’d like to include in your signature, such as:
   • Full Name
   • Job Title
   • Company Name
   • Phone Number
   • Email Address
   • Website URL
   • Social Media Links
   • Company Logo or Profile Picture

Step 3: Format Your Signature

Outlook allows you to format your signature to make it look professional. Here’s how you can style it:

1. Change Font and Size: Highlight the text you’d like to change, then use the formatting toolbar to select the desired font, font size, and colour.
2. Add Links: To add hyperlinks (e.g., your website or social media profiles), select the text you want to link, click the Link (chain icon) in the editor, and enter the URL.
3. Insert an Image: Click on the Image icon in the editor (if available) to upload an image, like your company’s logo. Resize the image if needed for a balanced look.

Pro Tip: Stick to one or two colours that match your company’s branding for a cohesive look.

Step 4: Set Signature Defaults

After designing your signature, you can set when and where it appears automatically in your emails.

1. Choose Default Signature Settings:
   • In the desktop app, use the Choose default signature section to set when your signature is applied. You can select it for New messages and Replies/forwards.
   • In the web app, under Automatically include my signature on new messages that I compose and Automatically include my signature on messages I forward or reply to, check the boxes to apply your signature to all messages.
2. Manually Insert a Signature (Optional): If you prefer not to include your signature automatically, you can manually insert it. Simply click on Insert > Signature (desktop) or Insert signature in the message toolbar (web) to add it whenever needed.

Step 5: Save and Test Your Signature

1. Click OK in the desktop app or Save in the web app to apply your signature settings.
2. Send a Test Email: Open a new email, and check that your signature appears correctly. Send a test email to yourself to confirm that links and formatting are displaying properly.

Get Expert Help for Outlook

Creating an email signature in Outlook is a quick and easy way to add a professional touch to every email you send. With these simple steps, you can design a signature that reflects your brand and provides important contact information to clients and colleagues. An effective signature not only enhances your email’s appearance but also reinforces your personal and company branding.

If you’re having difficulties setting an email signature in Outlook or need assistance with your Outlook or other technology issue, please contact us today. Our expert support technicians can help you resolve IT issues and help your work flow smoothly.

The post How to Create an Email Signature in Outlook appeared first on Design2Web IT, Inc..

Written by: Jay H.

Setting up an auto-reply in Outlook can help you manage your communication effectively, especially when you’re away from the office or unable to respond to emails promptly. Auto-replies, often used for vacation or out-of-office messages, inform senders of your absence and can provide them with alternative contact information. Here’s a how to set up auto-reply in any version of Outlook.

1. Using the Outlook Desktop Application

For Outlook 2016, 2019, and Microsoft 365

1. Open Outlook: Launch your Outlook application on your desktop.
2. Go to File: Click on the File tab located in the upper-left corner.
3. Select Automatic Replies (Out of Office):
   • Click on the Info tab on the left.
   • Choose Automatic Replies (Out of Office).
4. Turn on Automatic Replies:
   • In the Automatic Replies box, select Send automatic replies.
   • Optionally, you can check the Only send during this time range box to set a specific start and end time for your auto-reply. If you don’t set a time range, auto-replies will remain active until you turn them off.
5. Compose Your Message:
   • Under the Inside My Organization tab, write the message that will be sent to colleagues within your organisation.
   • If you want to send auto-replies to people outside your organization, switch to the Outside My Organization tab and compose a separate message for external contacts.
6. Click OK: Once you have finished writing your messages, click OK to activate your auto-reply.

For Outlook 2013

The steps are similar to the ones above, but instead of clicking on Automatic Replies (Out of Office) directly, you might need to navigate through File > Info and look for the option under the Account Information section.

2. Using Outlook on the Web 

If you’re using Outlook on the web, follow these steps:

1. Sign in to Outlook Web App: Go to your Outlook account through your web browser.
2. Click on the Gear Icon: This is located in the top-right corner to open Settings.
3. Select View All Outlook Settings:
   • Scroll down and select View all Outlook settings at the bottom.
4. Go to Mail > Automatic Replies:
   • In the settings menu, click on Mail and then select Automatic replies.
5. Turn on Automatic Replies:
   • Toggle the Automatic replies on option to enable it.
   • You can set a time range for your auto-replies by checking the corresponding box.
6. Compose Your Message:
   • Write your auto-reply message in the provided text box.
   • You can also set a different message for senders outside your organization by checking the appropriate box and entering your message.
7. Save Changes: After you have composed your message, click Save to activate your auto-reply.

3. Using the Outlook Mobile App

Setting up an auto-reply in the Outlook mobile app is slightly different:

1. Open the Outlook App: Launch the Outlook app on your mobile device.
2. Go to Settings: Tap on your profile icon in the top-left corner and then tap on the gear icon to access Settings.
3. Select your Email Account: Tap on the email account for which you want to set up auto-replies.
4. Enable Automatic Replies:
   • Find the Automatic Replies option and toggle it on.
   • Optionally, set a time range for your replies.
5. Compose Your Message: Enter the message you want to send as an auto-reply.
6. Save Changes: After composing your message, tap on Save to activate the auto-reply feature.

Conclusion

Setting up an auto-reply in Outlook keeps your contacts informed when you are not available to respond to emails. If you are going on vacation, a break, or just taking some time away from your email, keep your contacts informed by quickly setting up an auto response in Outlook.

If you have difficulties setting an auto response in any version of Outlook, or are experiencing other computer-related issues, get in contact with one of our expert support technicians today.

The post How to Setup an Automatic Reply in Microsoft Outlook appeared first on Design2Web IT, Inc..

Written by: Jay H.

Microsoft Teams is a powerful collaboration tool that allows teams to communicate, collaborate, and share files seamlessly. Let’s explore how to share files in Teams in chat, channels, and meetings, as well as how to work on files in Teams without leaving the app.

Sharing Files in Chat

Sharing files in chat is simple in Teams. To share a file, start by opening a chat with the person or group you want to share the file with. Next, click on the paperclip icon in the message box to attach a file. You can then select a file from your computer or OneDrive, or you can drag and drop a file directly into the chat window.

Once you’ve attached the file, you can add a message to accompany it and click the send button to share it. The file will be uploaded to the chat and the recipient(s) will be able to download and view it.

Sharing Files in Channels

Channels are a great way to organize conversations and collaborate on specific topics. To share a file in a channel, start by navigating to the channel where you want to share the file. Next, click on the Files tab at the top of the channel to open the Files tab.

From here, you can either upload a new file or select an existing file from the channel’s shared files. To upload a new file, click on the Upload button and select the file from your computer or OneDrive. To select an existing file, simply click on the file to open it.

Once the file is uploaded or selected, you can add a message to accompany it and click the send button to share it with the channel members. The file will be added to the channel’s shared files and the members will be able to access it.

Sharing Files in Meetings

Meetings in Teams allow you to collaborate with your team members in real-time. To share a file in a meeting, start by joining the meeting and clicking on the Share content button in the meeting controls.

Next, select the file you want to share from your computer or OneDrive. You can then choose to share your entire screen, a specific window, or just the file itself.

Once you’ve selected the sharing option, click on the Share button to share the file with the meeting participants. The file will be displayed on the meeting screen and participants will be able to view it.

Working on Files in Teams

One of the great features of Teams is that you can work on files without leaving the app. To do this, simply click on the file you want to work on in a chat, channel, or meeting. The file will open in the Teams app and you’ll be able to edit it using the familiar Office tools.

When you’re done editing the file, simply save it and it will be automatically updated in the chat, channel, or meeting. This makes collaborating on files in Teams seamless and efficient.

In conclusion, sharing files in Teams is easy and efficient. Whether you’re sharing files in chat, channels, or meetings, or working on files without leaving the app, Teams has you covered. By using these features, you can collaborate with your team members more effectively and get work done faster. If you or your organization needs support for Microsoft Teams or other applications, please contact our professional technical support now for help.

The post How to Manage and Send Files in Microsoft Teams appeared first on Design2Web IT, Inc..

Written by: Jay H.

Have you ever experienced the frustration of setting up Outlook on a new computer, only to find yourself manually reconfiguring all your settings, preferences, and email accounts? It can be a time-consuming and tedious process. But worry not! In this comprehensive guide, we’ll simplify the process of backing up and restoring your Outlook profile. By following our step-by-step instructions, you’ll be able to easily transfer your accounts and settings across different computers, or restore them in case of an issue.

Here’s how you can back up your Outlook profile:

Step 1: Launch the “Run” Window

Press the Win + R key combination to open the “Run” window, or manually click on the Windows Start menu and search for “Run.”

Step 2: Open the Registry Editor

In the “Run” window, type “regedit” (without quotes) and hit Enter or click on the “OK” button. This will launch the Registry Editor.

Step 3: Navigate to the Appropriate Registry Path

Depending on your version of Outlook, you’ll need to navigate to the correct registry path:

• Outlook 365/2016/2019: HKEY_CURRENT_USER\Software\Microsoft\Office\16.0\Outlook\Profiles
• Outlook 2013: HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Outlook\Profiles
• Outlook 2010 or earlier versions: HKEY_CURRENT_USER\Software\Microsoft\Windows NT\CurrentVersion\Windows Messaging Subsystem\Profiles

Step 4: Right-Click on the Profile

Once you’ve reached the appropriate registry path, locate the profile you wish to back up and right-click on it.

Step 5: Click on Export

From the context menu, select the “Export” option. This will initiate the backup process.

Step 6: Choose a Location to Save the Backup

Select a suitable location on your computer or an external storage device to save the backup file. It’s recommended to choose a place that is easily accessible and secure.

Step 7: Importing Profiles (When Needed)

In case you need to import the profiles again, simply double-click on the exported filename.reg file. This will initiate the import process. However, note that this process will not include the email accounts’ passwords, so you’ll need to re-enter them after launching Outlook.

With our straightforward guide on backing up and restoring your Outlook profile, you can bid farewell to the painstaking task of reconfiguring settings, preferences, and email accounts whenever you switch devices or encounter unexpected issues.

If you need any assistance or have questions, our expert technicians are here to help. Contact us today to speak with a knowledgeable professional who can provide guidance and support tailored to your specific needs.

The post How To Backup & Restore Your Outlook Profile appeared first on Design2Web IT, Inc..

Written by: Jay H.

If you’re using Office 2013, you may have run into your Outlook application asking you to sign in over and over again, even when you enter the right credentials. This issue is annoying at best, but if you depend on emails for your work, it can halt and hinder your productivity. Luckily, you can fix this issue in just a few steps. Here’s how to fix Outlook 2013 asking for your password over and over again.

Why does Outlook keep asking for my password?

In this particular instance, Outlook may be repeatedly asking you for your password because you’ve recently enabled multi-factor authentication (MFA). While MFA is an excellent security tool, unfortunately, enabling it requires an additional step in Office 2013: turning on something called Modern authentication. We can do so in a few steps.

How to enable Modern authentication in Office 2013

Now, let’s go over how you can stop Outlook from persistently pestering you for your password!

1. Click on the search bar in the taskbar, then type and click on Notepad.
2. In the new window, copy and paste the following text:

   Windows Registry Editor Version 5.00

   [HKEY_CURRENT_USER\Software\Microsoft\Exchange]

    

   “AlwaysUseMSOAuthForAutoDiscover”=dword:00000001

   [HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Common]

   [HKEY_CURRENT_USER\Software\Microsoft\Office\15.0\Common\Identity]

   “EnableADAL”=dword:00000001

   “Version”=dword:00000001

   

3. On your keyboard, click Ctrl + S. In the new window, delete all of the text in the File name input, including the .txt extension. Replace it with Office2013_Enable_ModernAuth.reg. Save it somewhere that’s easy for you to find it, like your Desktop or Documents folders. If you get a prompt about the file becoming unusable, confirm your save.
4. Open File Explorer, then navigate to the location where you just saved the file. Double-click on it to open it.
5. In the dialogue box, click Yes to permit the application to make changes to your device.
6. In the Registry Editor warning window, click Yes to accept the changes.
7. Close Outlook, then reopen it and sign out and sign back into your Office account.

That’s it, Microsoft Outlook 2013 should now stop pestering you for your password and let you work in peace! If you need help or run into any issues, our expert technicians are ready to help you quickly solve your tech troubles. Contact us now for assistance with your tech issues.

The post How to Fix Outlook 2013 Asking For Your Password Over and Over Again appeared first on Design2Web IT, Inc..

Written by: Jay H.

When you’re going on vacation or out of the office, you can easily set up an automatic out-of-office reply in Outlook. These messages let people who email you know that you’re not available to answer their messages. Here’s how to set up an automatic out-of-office reply in Outlook.

How to set up automatic out-of-office replies in Outlook desktop app

To set up an automatic out-of-office reply in the Outlook desktop app, go to File > Automatic replies. From the window, select Send automatic replies. You can also set a date range that will automatically turn off the automatic replies once it expires if desired.

In the My Organization tab, write the message you want to send to colleagues that email you while you’re away. Similarly, under the Outside My Organization tab, write the message you want to display to everyone else that emails you. Once you’re done, select OK.

How to set up automatic out-of-office replies in Outlook webmail

To set up automatic out-of-office replies in Office webmail, click on the Settings gear icon then search and click on automatic replies. In the new window, toggle on Turn on automatic replies. Optionally, you can set a date range that will send automatic replies only during that specified time period. Next, write the message you want to send, then hit Save.

How to set up automatic out-of-office replies in Outlook mobile app

Setting an automatic out-of-office reply in the Outlook mobile app is easy. Open the app, then click the Menu icon in the top left. In the bottom left, click the Settings gear icon.

Under Accounts, select your Office 365 account, then Automatic Replies. Toggle on Automatic replies, then choose whether to reply to everyone or only those in your organization. Type the message you want to send, then click the checkbox in the top right corner to save.

Then, you’ve successfully set up automatic out-of-office replies in Outlook! Wasn’t that easy?

If or your business is struggling with technical problems, please contact us today for our fast, cost-effective remote IT support.

The post How To Set Up Automatic Out-Of-Office Replies In Outlook appeared first on Design2Web IT, Inc..

Written by: Jay H.

When someone new joins your company, you’ll need to add them to your Microsoft 365 subscription. Luckily, the process is easy. Here’s how to add a user in Microsoft 365.

1. Go to the Microsoft 365 admin center, select User management, then click Add user.
2. Enter the user’s first and last names, and optionally, change the display name if desired.
3. Enter a Username to be the user’s email address. Select the correct domain from the drop-down list.
4. Click Auto-generate password for a strong, unique password.
   • You can also require the user to change their password by selecting Require this user to change their password when they first sign in.
5. You can send the account details through email by selecting Send password in email upon completion. Type in the user’s alternative email to send them the account details, then click Next.
6. Choose your location from the drop-down list, then select the checkbox next to the subscription you want the user to use. Click Next.
7. To make a user an administrator, click on Roles, clear the User (no administrator access) checkbox, then select an admin role from your list.
8. Select Finish adding, then click Close.
9. To check that the user was successfully created, go to the Microsoft 365 admin center. On the left-hand side, select Users > Active Users. Verify that you can see the new user.

Now that you’ve added a user, it’s important to keep their data safe. Did you know Microsoft 365 does not provide a backup solution for your invaluable data? Our Microsoft 365 backup and recovery solutions eliminate the risk of data loss, saving you significant time, money, and stress. Contact us today to learn more.

The post How To Add A User In Microsoft 365 appeared first on Design2Web IT, Inc..

Written by: Jay H.

When an employee leaves your company, you should remove all business profiles associated with them, including their company email. Luckily, Microsoft has made it easy to do so. In just a few steps, you can delete a user in Microsoft 365. Let’s go over what you need to do.

How To Delete A User In Microsoft 365

1. Sign in to the Microsoft 365 Admin center by going to https://portal.office.com/.
2. Click on Admin under Apps.
3. Go to Users, then Active users.
4. Select the user you wish to delete, then More options, then Delete user.

From there, you will see a series of checkboxes. Some notes on the checkboxes:

• You can remove their license and aliases.
• You can keep mailbox delegate permissions; however, by default, they are removed.
• You can assign someone access to the user’s OneDrive files for 30 days after deletion.
• You can give someone else access to the user’s mailbox. Then, the mailbox will be converted into a shared mailbox that doesn’t require a license. If desired, you can turn on automatic replies to notify people that the user no longer works at your organization.

Once a user is removed, you have up to 30 days to restore their account.

For more tech tips and news, read more of our blog posts.

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